Verification Process

Verification is the process used to confirm the data provided on the FAFSA. The U.S. Department of Education selects approximately 30% of all aid applicants for verification; in addition, West Coast University may select additional students for federal and/or institutional verification. If your file is selected, requested documentation should be submitted to your campus financial aid office as soon as possible to avoid delays in processing your financial aid. Your financial aid awards will not be finalized and federal funds will not be disbursed until after verification has been completed.

If your FAFSA is selected for verification, the West Coast University Financial Aid Office will notify you during your packaging appointment. If your FAFSA is selected after your packaging appointment, we will send you an email request for documentation. Not all applicants will be asked to submit the same documents, and you may be asked to provide different documents than you submitted in previous years. Examples of verification documents include IRS Tax Return Transcripts, a completed Verification Worksheet, Additional Resource Form, or other documents. In some circumstances, you may go back to your FAFSA application and use the IRS Data Retrieval Tool to download your income information instead of submitting IRS Tax Return Transcripts.

Generally, the IRS Data Retrieval Tool (DRT) functionality is available within two-three weeks after the IRS has accepted a tax return filed electronically if there is no tax amount owed or a refund is expected. If a tax amount is owed, generally tax returns are available within three to four weeks after full payment is made to the IRS.

Requested documents may be submitted to the WCU Financial Aid Office in-person, by mail, email, or fax, or enrolled students may upload e-signed forms electronically through the student portal. After all requested documents have been received your file will be reviewed and award details will be posted to the online student. To access the student portal, log in to and click on the Student Portal Home Page link. Then click on the Financial Aid Award Letter link.

Most files will be reviewed within two weeks of the date that all documents have been received, though the process may take longer depending on the accuracy of the information provided, the student's intended start date, and seasonal variations in volume. If there are any differences found between information reported on the FAFSA and the actual information provided on the verification documents, WCU will submit the corrections on your behalf and your financial aid awards will be based on the corrected information.

Note that if conflicting information is identified at any time during the aid year, your financial aid file may have to be reviewed or verified again. Failure to submit requested verification materials within 45 days of the request may result in the loss of institutional scholarships, campus-based aid and federal loans for the semester or trimester. Pell grant eligibility will be forfeited if requested verification documents are not received by September 30th of the trailing year of the aid year, or within 120 days of the last day of enrollment, whichever comes first. California state grants will be forfeited if verification is not completed prior to the end of the semester of eligibility, or the last date of enrollment, whichever comes first.

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